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DENTON COUNTY MASTER GARDENER ASSOCIATION
BOARD MEETING
AUGUST 3, 2005
President Carolyn Tinner called the DCMGA
Board of Directors Meeting to order at 9:05 AM. Those in attendance were
Karen Archambault, Annie Brackin, John Cooper, Sandy Hiatte, Pam
McClimon, Susan Musgrave, Carolyn Tinner, Linda Williams, Donna Wolfe
and Mary Morrow.
The minutes were submitted to the Board via email by Mary Morrow,
Secretary.
Linda Williams, Treasurer, submitted the Treasurer's report. The
ending balance is $16,172.27. Linda advised she was completing Form 990
and was seeking advice from a tax accountant. She suggested we might
want to consider hiring a a tax accountant in order to stay on top of
requirements for 501(c)3. The Board will consider it for next year's
budget. The cost per hour is approximately $150. Carolyn advised Carol
Appleby was conducting a midyear audit.
Karen Archambault, Second Vice president, gave an update on the
upcoming Plants, Birds, and Elephants event. Annie Brackin made a motion
to a variance to merchandise for resale; Mary Morrow seconded.
Discussion followed and all in attendance approved. Carolyn advised our
meeting for August would be Tropical Plants and Palms and, in September,
we would have a potluck luncheon to celebrate the success of the
conference. The theme for the luncheon is "Photo Ops and Parting Shots."
An invitation will be sent to the general membership.
Susan Musgrave, Historian, gave an update on the LISD tree
distribution. Five tree varieties will be distributed to third graders
in LISD in mid to late October.
Carolyn advised we would have two advanced training opportunities in the
fall. The first will be September 28, given by Dotty Woodson on
"Propagation" and the second will be December 1, given by Judy Cobb on
"Holiday Floral Design."
John Cooper reviewed the changes in the extension office
regarding receipts of monies. It was decided that the President would be
responsible for picking up monies if the Treasurer was unavailable. The
handouts located in the back of the office will be removed; they are all
available on line if anyone needs a publication.
Carolyn advised Darla Bostick volunteered to be in charge of the 2006
Garden Tour. A garden selection committee will be choosing gardens in
the fall to provide time for brochures to be printed, etc.
Carolyn advised there is a need to purchase our own laptop and AV
equipment. Karen make a motion to approve spending a maximum of $4,000
to purchase a laptop and corresponding AV equipment; Susan seconded the
motion. Discussion was held, followed by a vote of eight ayes and one
nay. It was decided we would take the vote to the general membership for
their approval due to the cost involved.
The meeting was adjourned at 11:25 AM.
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