Minutes

DENTON COUNTY MASTER GARDENER ASSOCIATION BOARD MEETING
FEBRUARY 2, 2005

President Carolyn Tinner called the DCMGA Board of Directors Meeting to order at 9:10am. Those in attendance were Karen Archambault, Annie Brackin, Celia Cohen, John Cooper, Peggy Durrett, Sandy Hiatte, Linda Krimm, Maurine LeBeau, Carolyn Tinner, Linda Williams, Donna Wolfe, and Mary Morrow.

Mary Morrow, Secretary, submitted the minutes from the January meeting via the Roto-Teller. Carolyn Tinner made a correction, indicating the website was nominated for the multi-media award. The minutes were accepted as corrected.

Linda Williams, Treasurer, presented the Treasurer's Report. The ending balance, as of January 31, was $14,118.90. The report was accepted. Linda Krimm made a motion to have the report available at the monthly general meetings. Mary Morrow seconded the motion and all present approved. Linda presented the 2005 Budget. She expressed a concern regarding the Board approving monies for which there is no budget item approved by the general membership. Presently the by-laws read:
ARTICLE IX> PARLIAMENTARY AUTHORITY
Section 1. All disbursements not included in the annual budget and exceeding $25 must have prior approval from the Executive Board. Any budget items requiring funds over the approved budget amount must have Executive Board approval.
Linda felt this should be broadened to include guidelines for approval by the general membership when disbursements exceed the annual budget or are not included in the annual budget. After discussion and corrections, Annie Brackin made a motion to submit the budget to the general membership for final approval at the February meeting. Linda Krimm seconded the motion and all present approved.

Donna Wolfe, Volunteer Coordinator, advised that Redbud Day is April 9 at the Courthouse on the Square. Selena Schindler volunteered to chair the DCMGA booth. Donna advised that there are currently 111 veterans and 27 interns.

Celia Cohen, Mentor Coordinator, gave the following dates for the interns: February 28, LISDOLA Workday; March 10, Upper Trinity Workday; and March 23, Bayless-Selby House Workday. There will be a project manager or substitute at each location to initiate the interns into the work to be completed. A lunch for mentors and interns is planned at Dianne Land's garden, either April 7, or April 11.

Sandy Hiatte, First Vice-President, reported that the first program committee meeting of the year has been held. The committee consists of Brent Bloechle, Pam Owens, Suzie Cook, and Anne Banks. She reviewed the items they discussed. She also announced a second Brown Bag Lunch Project Day for interns and project managers on March 22. The first, held on February 1, was a success with six project managers presenting their current projects.

Peggy Durrett, 2005 Advanced Training Conference Chairman, advised there are 10 registrants for the conference. Linda Krimm advised she would submit an invitation list to the Board at the next meeting. Guidelines for service and training hours during the conference were discussed.

Linda Krimm made a motion to update the website server, which would increase our monthly fees to $17-$18 per month. Mary Morrow seconded the motion to approve and all present agreed. Linda gave an overview of the meeting with the Texas A&M University landscape design students working on the DCMGA Demonstration Garden. There will be a design review on February 18, and the final design presented on March 9. Linda also advised that she is speaking to local libraries to set-up garden-related displays and question and answer sessions.

Carolyn Tinner advised that the State Board Meeting is March 5, and requested that AV monetary support for both the state and JMG portions of the conference be made.

Karen Archambault, Second Vice- President, advised she is organizing the inventory for the Fund-Raising Committee. She reviewed plans for fund-raising projects to be held throughout the year.

The meeting was adjourned at 11:45am.